The 2025 Employee Benefits Guide has been recorded. 

If you or your family is interested in listening to the recording while following along to the printed guide, the recording can be found below:

Optimax Systems, Inc – 2025 Open Enrollment Employee Guide recording

ADP Workforce Now (WFN) is utilized for all employees in order to make your benefit elections, request changes (if you have a qualifying event), as well as process any updates to your beneficiary information (for life insurance).  There is a self-serve guide below to assist employees in the process of enrolling or making any changes in the system:

ADP Workforce Now employee self-serve tool: WRN Employee Self Serve Communication

ADP Workforce Now employee app: WFN Employee App

Employees

If you are a regular, full-time employee scheduled to work at least 30 hours per week, you are eligible for all benefits offered (included in both the benefits guide and benefits website).

Dependents:

You may enroll your dependents in certain plans.  For benefit purposes, your eligible dependents are defined as:

• Your spouse (unless legally separated), or domestic partner
• Your children, including:
  • Your naturally born child(ren);
  • Your legally adopted child(ren).  An adopted child is considered a dependent from the moment the child is placed in the custody of the adoptive parents.
  • A stepchild, foster child, or any child of whom you have legal custody, who resides in your household in a regular parent-child relationship and is principally dependent on you for his/her support and maintenance and is named as an exemption on your most recent federal income tax return (proof may be required).
  • Any child whom you are required to provide health care coverage for under a Qualified Medical Child Support Order

Eligible children (as defined above) are covered for medical, dental, and vision purposes until the end of the month following their 26th birthday.

Qualified Life Event:

After new hire / open enrollment, you may change your benefits only if you experience a qualifying life event, such as the below examples:

• Marriage, divorce, or legal separation
• Birth or adoption of a child
• Change in child’s dependent status
• Death of a spouse, child or other qualified dependent
• Change in employment status or a change in coverage under another employer-sponsored plan

Requests for a qualifying event must be received within 30 days of the event date.  The change will be added to your coverage as of the date of the event.  If you submit a qualifying event more than 30 days after the event, the change is subject to carrier approval.